Exhibitor & Trader Bookings. Sorted.
Showstands is a dedicated platform for managing exhibitor and trader applications, fully configured to match your workflow, with unlimited support included
Used by
Used by festivals, trade shows, food fairs, agricultural shows and more
Why Showstands
Built to remove the admin headaches from exhibitor bookings.
Most exhibitor and trader managers still juggle spreadsheets, email chains, and manual invoices. It works, but it’s slow, error-prone, and stressful when you’re running a busy event.
Showstands replaces all of that with one simple system:
No more endless email attachments
No more chasing missing information
No more manual invoices or credit notes
No more guessing who has paid or who needs chasing
No more exporting and re-typing data into spreadsheets
Just one system that keeps everything organised, accurate and easy to manage
Six core blocks:
Everything you need to run your exhibitor bookings in one place
Applications
A clear, step-by-step application that asks exhibitors exactly what you need, from pitch choices to documentation and uploads
Review & Approve
Instantly see who’s applied, who fits your criteria, and who needs following up. Approve or decline with one click
Automatic Invoicing & Payments
Invoices, pro formas, credit notes and deposits generated automatically. Payments go directly to you through your own Stripe account
Communications
Automatic confirmation emails, reminders and updates, plus simple tools for sending personalized messages whenever you need
Exhibitor Dashboard
Exhibitors get their own portal showing their applications, forms, documents, payments and messages. Fewer questions for you, less admin for them
Exports & Reporting
Export everything to CSV, XLS, XML or JSON. Use the data in your internal systems however you prefer
Your Workflows
Configured to match the way your event already works
Every event has its own way of managing exhibitors. Some are over-subscribed and need to curate who attends. Others simply want to book people in with as little friction as possible.
Showstands is flexible enough to handle both, but you don’t need to configure any of it yourself.
Every subscription includes:
Full setup by your account manager
Forms tailored to your event
Pricing, categories and assets set up for you
Communications personalised to your tone
Support whenever you need it
You don’t need technical skills. You bring your workflow; we’ll make the system fit it
Features
A complete exhibitor booking system. fully adjustable.
Your success is our success and together we help our society to become a better place to live and work
Application & Workflow
- Multi-stage forms
- Conditional questions and branching
- Daisy-chained forms for follow-up information
- Document uploads and image previews
- Tags, notes and categories
Review & Management
- Spreadsheet-style views you can customise
- Instant summary totals (like Excel)
- Saved views for different team members
- Quick-action buttons for bulk tasks
Finance & Payments
- Automatic invoices, credit notes and pro formas
- Deposits, balances and staged payments
- Payment tracking inside your dashboard
- Full payment history for exhibitors
Communication
- Automatic emails with merge fields
- Template system for regular updates
- Two-way messaging stored in the system
Data & CRM
- Full exhibitor history across multiple events
- Clone and roll forward events year-to-year
- Export to CSV, XLS, XML or JSON
- Multi-event management from one account
Who is Showstands for
For festivals, trade shows, food fairs, agricultural shows and any event with exhibitors or traders
Showstands is used by events ranging from small 20-stand food festivals to large 400-stand outdoor events.
Whether you run a local market or a nationally recognised festival, the system scales to meet your needs
Pricing
Simple, fair pricing for events of all sizes
We offer tiered pricing based on event size, from small community events to large multi-day shows
Bronze Tier
Up to 50 stands in an event
Setup Included
Unlimited support
Data retained between shows
Cancel any time
Silver Tier
50-200 stands
Setup Included
Unlimited support
Data retained between shows
Cancel any time
Gold Tier
200+ stands
Setup Included
Unlimited support
Data retained between shows
Cancel any time
FAQs
Frequently Asked Questions
Yes, we have plans for any size.
No, we configure everything for you.
Most events are ready within a few hours.
Yes, payments go straight to you.
Yes, they have their own dashboard.
Everything is exportable.
Yes, that’s what we specialise in.
Get In Touch
Ready to make exhibitor bookings easier?
Designed and built specifically for exhibitor and trader bookings. Here to make your event run smoothly